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Tax Records - What You Should Keep And For How Long
By Richard
Chapo
Many taxpayers are confused about how long they should keep
tax records. The term "tax records" refers to your tax returns
and the documents that support the information in the returns.
These documents can include receipts, bank statements, 1099s,
etc. If you are one of the unlucky few to be audited, these
records will be vital to fending off the IRS.
Tax Returns
To protect yourself from a nasty audit, you should keep all
of your tax returns indefinitely. The IRS has been known to
lose or misplace tax returns. While conspiracy advocates argue
that this is evidence of a nefarious scheme, the simple fact is
that the IRS receives millions of returns over a three-month
period and lost returns are inevitable. So how do you protect
yourself? You keep copies of every single tax return.
A quick word on the IRS e-file program. If you file your
returns electronically, make sure you get copies from the
company that filed your return. All such entities are required
by law to provide you with paper copies.
Records Supporting Tax Returns
You should keep supporting tax records for a period of six
years from the date the returns were actually filed. In general
the IRS only has three years to audit you from the filing date.
For example, if you filed your 2000 tax return on April 15,
2001, the IRS would have to start an audit by April 15, 2004.
Keep in mind that if you filed an extension, the IRS will have
three years from the date you submitted the return. As is
always case with taxes, there are exceptions to this general
time period.
If your tax return looks like the great American novel, the
running of the three-year audit period may not save you.
Failure to report more than 25% of your gross income gives the
IRS an additional three years to pursue you. Using the previous
example, the IRS would have until April 15, 2007 to audit your
2000 tax return.
Property Records - Get A Filing Cabinet
You may need to get a filing cabinet if you hold property
for an extended period of time. For example, assume that you
purchased a home in 1980 for $100,000 and made $50,000 in
improvements over the years. You need to keep the purchase
records, mortgage statements and receipts that relate to the
improvements. When you sell the home, you will need the records
to determine the tax consequences of the sale, to wit, your
basis (original cost plus improvements) and profit. If the IRS
decides to take a closer look at the reported profit, you will
need to provide your tax records to support your claims. Once
you actually sell the property, it is recommended that you keep
all of the tax records for an additional six years.
Divorce
Make sure you keep copies of all of your financial
documents, tax returns and supporting documents if you get
divorced. You should also keep copies of all divorce agreements
and court orders that cover property and financial issues. When
couples divorce, the tax and credit consequences can be
nightmarish. If you don’t keep records, you will have to ask
your ex-spouse for them. Get the records now to avoid doubling
your misery!
Hopefully, you will never need to show your tax records to
the IRS. If you are one of the unlucky few that is audited,
your tax records should keep your feet out of the fire.
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